Development of the Sea Pines CSA Rental Registration Program

In the spring of 2021, the Sea Pines CSA Board of Directors established a Revenue Task Force to address a number of revenue challenges facing the community. One of those challenges was the demand for services created by record-high occupancy. The objective was to evaluate the operational needs created by an increase in rental properties during the past 5 years. It examined how to generate the revenue needed to support this increase in activity and its impact on community services. It was determined that the hiring and retention of Security, Gate, and Community Standards staff was key to meeting this need. The Revenue Task Force put forth three proposals in November 2021, and followed up with a data-supported presentation in March 2022.

After a detailed analysis of the increased demand placed on Sea Pines CSA services and the reasons for staffing shortages, it was determined that heavy workloads and a lack of competitive wages were issues that must be addressed. Therefore, the Board passed the following resolution in May 2022:

“RESOLVED, Community Services Associates, Inc., Board of Directors, approved amendment to Sea Pines Land Use Rules and Regulations for Residential Property Owners, Long Term and Short Term Tenants, to include: Rental Property Business Registration Fee, assessed yearly, annual limit increase of no more than 10%, to begin January 1, 2023, $300/1 – 2 bedrooms, $700/3 – 4 bedrooms and $1,000/5+ bedrooms, as presented”.

The 2023 Annual Rental Registration Fee was invoiced on August 1, 2023.

Rental Registration Program Update

During the Board Meeting held on May 21, 2024, a detailed analysis on the Rental Registration Program was presented to the Sea Pines CSA Board of Directors. The presentation included the results of a reconciliation report verifying rental properties in Sea Pines CSA’s Rental Registration Program with Sea Pines rental homes registered with the Town of Hilton Head Island. Additionally, a financial report outlined the funds collected in 2023, and how they were allocated to support the retention and recruiting of Sea Pines Security Officers, Gate Staff, and a new Community Standards Officer. The report also included the budgeted income and expenses for 2024. To view the presentation, click here.

Investing in these areas of service provides Sea Pines CSA with the necessary resources to effectively meet the community’s needs amidst the consistently high occupancy levels.

Reminder: 2024 Sea Pines CSA Annual Rental Registration Fee

The 2024 Annual Rental Registration Fee was invoiced on May 15, 2024, to Sea Pines Residential Property Owners registered with the Rental Registration Program, or those whose property is advertised online as being available for rent. Full payment of this fee was due July 1, 2024. We extend our sincere appreciation to all property owners who have made their payments on time.

On Tuesday, September 10, 2024, Rental Registration Fee Statements will be sent to property owners who have an outstanding balance on their account. These statements will be sent to the primary email address on record from the following email address: csaassessmentbilling@csaseapines.com. In the case of property owners who do not have an email address on file, the statements will be mailed via USPS.

To avoid potential late fees and interest charges, please promptly remit your payment. For billing questions, please contact Tracey McNeill at traceym@csaseapines.com. For more information about the Sea Pines CSA Annual Rental Registration Program, please click here.