Sea Pines CSA Annual Meeting
The Annual Meeting of the Members will be held on Tuesday, May 7, 2024, at 10:00 am and available to view via live webinar. The meeting webinar will provide Members the opportunity to receive updates on Sea Pines CSA operations and plans for 2024 and beyond. A live question and answer session will follow the meeting adjournment. No Member voting will occur at the Annual Meeting.
How to Register for the Sea Pines CSA Annual Meeting Webinar
- Online Webinar Registration: Click here to register for the Annual Meeting Webinar
- After registering, you will receive a confirmation email with information about joining the webinar.
- The Zoom webinar platform provides the opportunity for attending property owners to speak directly to the meeting presenters via the “raise your hand” function.
To view the Annual Meeting Agenda, please click here.
Date of Record
You must be a member in good standing as of the date of record (March 8, 2024) to be included in the proxy mailing for the Annual Meeting on May 7, 2024. Questions related to membership/ standing should be directed to the Sea Pines CSA Finance Department Attention: Tracey McNeill via email at traceym@csaseapines.com or by phone at 843-671-7812.
Proxy Delivery Information
Proxies to establish a quorum for this meeting will be provided to Sea Pines CSA members in good standing as of the March 8, 2024 date of record.
- Email: For those properties with a primary email address on file with Sea Pines CSA as of the March 8, 2024, date of record, Emailed electronic proxies will be sent via email on Monday, April 1, 2024, to the primary email on file with Sea Pines CSA from the email address elections@vote-now.com.
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- Please be sure to check your junk and spam folders for this email invite. If you did not receive your proxy invitation email, please contact Vote-now.com LLC by email at support@vote-now.com or connect with live chat during business hours here: https://vtnw.com/chat/ for assistance.
- By USPS Mail: For those properties without a primary email address on file, the proxy package is being sent via mail through the USPS. To update your primary contact email information with Sea Pines CSA for future communications, please visit our website at seapinesliving.com/contact or call our office at 843.671.1343.
- Mailed proxies were placed in the USPS mail on April 1, 2024, and addressed to the notice of mailing address on file with Sea Pines CSA as of the March 8th date of record. Please allow 3-5 days from the mailing date for USPS mailed delivery.
Establishing a Quorum
Quorum for this meeting will be established by proxy. Sea Pines CSA has selected Vote-now.com LLC, as its 3rd Party Independent Proxy Administrator. If quorum for the first call is not met, the meeting quorum requirement decreases for a second call and decreases again for a third and final call. In order to ensure the meeting can be held and in accordance with the Sea Pines CSA Bylaws, this notice of the Annual Meeting provides for three (3) calls as follows:
- First Meeting Call: Tuesday, May 7, 2024, at 10:00 a.m. [Quorum required: 20% of total number of Members.]
- Second Meeting Call: Tuesday, May 7, 2024, at 10:05 a.m. [Quorum required: 15% of total number of Members.]
- Third Meeting Call: Tuesday, May 7, 2024, at 10:10 a.m. [Quorum required: 10% of total number of Members.]
Annual Meeting Resources:
Please visit seapinesliving.com/annualmeeting