Sea Pines CSA March Board of Directors Meeting Recap

At the Sea Pines CSA Board of Directors meeting held on Tuesday, May 21, 2024, the Board received updates from the Board Chair, operational updates from Sea Pines CSA management, a financial report, and Task Force reports.

Rental Registration Program Update

A Rental Registration Program update was presented to the Board of Directors during the Finance and Administration management report. It included a detailed comparison of Sea Pines CSA data with the Town of Hilton Head Island’s rental program data, offering valuable insights into our program’s compliance. Additionally, a funding update was shared, outlining the funds collected in 2023 and how they were used to enhance our security, maintenance, and community standards services, along with the budget and expenses for 2024.

Sea Pines CSA Board of Directors Meeting Video

To view the full live-streamed Board Meeting click here or click the links below to be taken directly to that portion of the meeting.

Timestamps of Board Meeting:

• Chair Remarks
• President Remarks
• Management Reports:
  • Communications
  • Community Infrastructure
  • Community Maintenance
  • Finance and Administration
  • Operations and Special Projects
  • Safety, Security and Transportation
• Task Force Reports:
  • Communications
  • Electric Lawn Equipment
  • Gate Technology and Signage
  • Traffic
• Financial Report:
  • Financial Statements, YE/December 31, 2023, Audited *
  • Audit Report to Board of Directors, Elliott Davis LLC
  • SPCSA Financial Statements, YTD/March 31, 2024
• New Business
• Q & A Session

The Sea Pines CSA Board of Directors Approved the Following Resolutions:

Resolution for 3a.        Approval – SPCSA Board of Directors Call to Executive Session: “RESOLVED, Sea Pines Community Services Associates, Inc., Board of Directors, approves call to Executive Session”.

Resolution for 5.          Ratify Approval – SPCSA Board of Directors Meeting Minutes, March 19, 2024: “RESOLVED, Sea Pines Community Services Associates, Inc., Board of Directors, ratifies approval of the SPCSA Board of Director Meeting Minutes, March 19, 2024, as finalized by email”.

Resolution for 10a.      Acceptance – SPCSA Financial Statements, YE/December 31, 2023, Audited: “RESOLVED, Sea Pines Community Services Associates, Inc., Board of Directors, as recommended by the Finance Committee, accepts SPCSA financial statements, YE/December 31, 2023, audited, as presented”.

Resolution for 10c.      Acceptance – SPCSA Financial Statements, YTD/March 31, 2024: “RESOLVED, Sea Pines Community Services Associates, Inc., Board of Directors, as recommended by the Finance Committee, accepts SPCSA financial statements, YTD/March 31, 2024, as presented”.

Resolution for 12a.       Ratify Approval – Encroachment Agreement, 20 Marsh View Drive, Lot 49:“RESOLVED, Sea Pines Community Services Associates, Inc., Board of Directors, ratifies the vote on the approval of the encroachment agreement, 20 Marsh View Drive, Lot 49, as evidenced by as-built survey, T-Square Surveying Company, Inc., William J. Smith, Registered Land Surveyor, March 21, 2023, onto Sea Pines CSA open space, as finalized by email”.

Resolution for 12b.      Ratify Approval or Disapproval – Encroachment Agreement, 63 Baynard Cove Road, Lots J, J-2: “RESOLVED, Community Services Associates, Inc., Board of Directors, ratifies the vote on the approval of the encroachment agreement, 63 Baynard Cove Road, Lots J, J-2, as evidenced by as-built survey, Atlas Surveying, Inc., Jeremy W. Reeder, Professional Land Surveyor, December 19, 2023, onto SPCSA open space, as finalized by email”.