On October 6, 2026, the Sea Pines Community Services Associates, Inc. (“CSA”) Board of Directors (“Board”) received a written petition signed by five percent (5%) of CSA’s Residential (Class A) Members. The petition demands a Special Meeting of the membership be called to consider an amendment to the CSA Bylaws.

Notice of Special Meeting

Article IV, Section 3 of the Bylaws and Section 33-31-702(a)(2) of the South Carolina Nonprofit Corporation Act provides that five percent (5%) of the members in good standing of a South Carolina nonprofit corporation may submit a petition demanding the call of a Special Meeting of the members. Since this petition met that threshold, a Special Meeting of the full membership is required to be called for the purpose stated in the petition within 30 days of receipt. Article IV, Section 4, of the Bylaws provides that any meeting of the Members be held not less than ten (10) nor more than fifty (50) days before such meeting. Accordingly, the Board sent Notice of the Special Meeting on November 4, 2026. To read the Notice of Special Meeting of CSA click here.

The Board shall conduct the Special Meeting by written or electronic ballot in lieu of a meeting in accordance with Section 33-31-708 of the South Carolina Nonprofit Corporation Act which authorizes nonprofit corporations to take action by handwritten or electronic ballot in lieu of a meeting.

Article IV, Section 3, provides that the petition and notice of the meeting issued pursuant thereto shall state the purpose or purposes of the proposed meeting and all business transacted at the special meeting shall be limited to the purposes stated in the notice. The petition’s proposed amendment to the Bylaws states as follows:

“A[n] amendment to the CSA Bylaws to mandate Quarterly Town Hall Meetings. These sessions will provide a dedicated forum for interactive Q&A and operational updates between property owners and CSA management – in the spirit of civil discourse.”

Ballot Information

The petition was signed individually by 303 Members in good standing. The notice and ballot must state the amendment as it was written in the petition. The South Carolina Nonprofit Corporation Act and CSA’s Bylaws require that the notice and therefore the ballot reflect the action the petition demands. Therefore, the Board may not interpret or reword that demand, so both the notice of the Special Meeting and the ballot present it as written on the petition.

Ballots shall be sent on or before November 20, 2026, to all CSA Members in good standing as of November 4, 2026. Voting closes at 11:59 p.m. on December 1, 2026. The voting schedule meets the timing requirements of the Bylaws and state law. Results will be announced to Members after voting closes.

• Electronic ballots will be emailed on November 20, 2026, to the primary contact email address CSA has on file for you. You’ll vote online through Vote-Now.com LLC, CSA’s independent voting administrator.
• Paper ballots will be mailed by USPS in advance of the November 20, 2026, voting open date to Members who do not have an email address on file. If you receive a paper ballot, you may vote online instead, and instructions for voting online will be included with your ballot package.

Voting

Because this is a Special Meeting of the membership conducted by written or electronic ballot in lieu of a meeting, the Class A Members and the Class B Members will vote as one class. Total votes available to be cast are as follows:

Sea Pines CSA’s membership is made up of two (2) classes of property owners:

• Class A Members are residential property owners. Of the 5,811 Class A Members, 5,473 are in good standing.
• Class B Members are commercial property owners. Under the Bylaws and the 1988 Agreement, each Class B Member’s votes available to be cast are determined by its total assessment paid divided by $500. Together, Class B Members currently hold 1,655 votes.

Quorum

Because this is a Special Meeting of the membership conducted by written or electronic ballot in lieu of a meeting, quorum is based on the number of votes received, counting both Class A and Class B votes. While the Bylaws provide for a sliding percentage required for quorum, since this meeting is being taken by written or electronic ballot in lieu of a meeting there is only one (1) call of the meeting and quorum for the first call is twenty percent (20%). Accordingly, to meet quorum requirements, at least 1,425 votes must be received.

This is the first time CSA has conducted a Special Meeting called by a member petition. We are working closely with legal counsel to make sure every step of this process follows the South Carolina Nonprofit Corporation Act and CSA’s Bylaws. If you have any questions, please email info@csaseapines.com.