Sea Pines CSA Commercial Decal Application

1. Upon purchase of the required annual commercial vehicle decal we have provided CSA with proof of our current General Liability Insurance Coverage. We acknowledge that our access to Sea Pines is contingent upon our maintaining current liability insurance coverage and that failure to do so will result in loss of our access privileges to Sea Pines.


2. We further understand and agree to have our delivery driver(s) provide the Sea Pines gate officer with paperwork indicating the number of bicycles entering the community. Each bicycle entering Sea Pines will be charged a $1 fee.We understand that access will be denied without the required paperwork.


3. At no time may any type of motorcycle, dune buggy, electric cart, golf cart, low-speed vehicle, moped or motor assisted bicycle or conveyances of any type be operated on any road, leisure path or access way within the confines of Sea Pines.


4. We acknowledge receiving and understanding the Sea Pines Bicycling Rules of the Road. We agree to ensure that all our Sea Pines customers are informed about them and receive a copy of the rules.

It is hereby acknowledged that purchasing Commercial Hang Tags is a privilege, allowing access to Sea Pines under the rules and regulations provided below as well as any other regulations established as necessary, by CSA, from time to time.

It is further acknowledged that violations of Sea Pines rules and covenants may result in revocation of hang tag privileges up to a period of one year as well as application of any other remedies available to CSA, at law.  All in accordance with the following:

1. The Commercial Hang Tag is available for purchase in lieu of purchasing a Commercial Decal for: Commercial Cleaning, Restaurant Delivery and Property Management Companies ONLY. This hang tag is to be displayed at all times and hung on the vehicle rearview mirror, while in Sea Pines.


2. The company must provide a list of all employees who will utilize the hang tag. This information should be sent to:
   Email:    securityadmin@csaseapines.com
   Mail:      CSA Security Administration Office, 175 Greenwood Drive, Hilton Head Island, SC, 29928


3. Companies must provide an updated list of employees to the Security Administration Office, throughout the term of the year. All employees operating a vehicle with a Commercial Hang Tag must have a current driver’s license. All vehicles must have current registration and insurance.


4. Upon entry to Sea Pines, a driver’s license must be presented with the hang tag. The driver and any passengers within the vehicle entering Sea Pines with the hang tag may be asked for their identification and must be listed on the application provided by the employer. Access will be restricted if identification cannot be shown. Unauthorized persons may also be issued a criminal trespass warning or citation.


5. Vehicles are not allowed to park in any portion of the roadway or properties not contracted to do so.  Any damage to adjacent properties will be the responsibility of the offending company.  Any violations will result in the issuance of appropriate citations, up to and including hang tag revocation.


6. Hours for work in Sea Pines are Monday through Sunday, 7:00 a.m. to 11 p.m.


7. Any music played by workers should not be audible beyond the specific work site or vehicle.


8. The Commercial Hang Tag is only valid for temporary use vehicles. Parking overnight is prohibited.


9. The Commercial Hang Tag is non-refundable if lost or stolen and should be reported to CSA Security.


10. Entering Sea Pines in a vehicle with a Commercial Hang Tag for purposes not job-related is prohibited.


11. For persons in a vehicle holding a Commercial Hang Tag, fishing, shrimping, crabbing, use of sports amenities, and use of the Beach facilities are prohibited.


12. Any anticipated (planned or unplanned) impact, encroachment on, use of temporary storage/parking or site access on any open space, roadside, residential property, beach walk or beach trust property, requires CSA approval.


13. Costs incurred by the removal of trash and materials dropped on roadways and any resulting damages will be charged to the Contractor responsible for the Hang Tag.


14. Vehicles with the Commercial Hang Tag displayed are required to use the Pass Holders Lane upon entry.


15. The Commercial Hang Tag is not valid within restricted areas during the PGA Heritage Tournament. Requests to enter restricted areas during this event must be made to the CSA Office.


16. Property Owners are NOT permitted to call in a guest pass for a contractor. If a contractor is found to have entered the property with a guest pass to conduct business on the property, it will be recommended that his/her privileges be REVOKED from doing business within the community.

CSA Security may suspend or revoke any pass type due to the failure of the person issued the pass to honor or abide by Sea Pines policies, procedures, rules or regulations.

SEA PINES CSA RULES AND REGULATIONS FOR COMMERCIAL CONTRACTORS ON RESIDENTIAL PROPERTIES
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GENERAL
• Hours for commercial work in Sea Pines are Monday through Saturday, 7:00am to 7:00pm., or at other times with the approval of the Director of Safety & Security. No work will be performed on Sundays and the following Holidays: Thanksgiving Day, The day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day, Easter, Memorial Day, Fourth of July, and Labor Day.
• Contractors shall not build, erect, install, rebuild, etc., without obtaining the necessary permits and/or approvals.
• Contractors shall not remove any trees without obtaining the appropriate permits and approvals.
• All permits must be posted and visible from the street.
• Materials must be stored on the lot where the permit is approved. Not on any adjacent lot or open space unless prior approval is given.
• Noise levels should be kept to a minimum and should comply with the Town of Hilton Head Noise Ordinance, Sea Pines Covenants, Rules and Regulations, policies, and/or permitted hours of operation to minimize disturbances for residents.
• No company advertising to be posted on the job site.
• No noxious, offensive, or illegal activity shall be carried on upon Commercial or Recreational Property, nor shall anything be done therein which may be or may become an annoyance or nuisance through visual blight to any nearby property nor shall levels of sound or noise be created significantly disturbing nearby areas.

VEHICLES
• All commercial vehicles must display a commercial pass, commercial decal, or hang tag while on the property. Property Owners are NOT permitted to reserve a guest pass for a contractor.
• All commercial vehicles conducting business in Sea Pines are required to display prominently the commercial vendor’s name and telephone number(s) on each side of the vehicle. The lettering may be applied with paint, vinyl lettering, or by magnetic material and all lettering and numbering must be at least two (2) inches high.
• Current ARB Guidelines permit up to six (6) vehicles to be parked at the property they are working at with an approved permit.

TRAFFIC/PARKING
• Contractors must be parked on the property that holds the approved permit for work. Sufficient space for construction vehicles must be provided at the job site. Roadways or Right of Ways may not be obstructed by construction vehicles.
• Contractor vehicles, including trailers of all types, may not remain on the job site overnight in Sea Pines unless CSA grants prior approval.
• The contractor shall provide a temporary driveway entrance or a designated access path with mulch or stone connecting the property to the street at one point, to not track dirt onto the street or interfere with drainage along the street.
• Vehicles and equipment should not obstruct driveways, leisure trails, mailboxes, fire hydrants, or emergency access routes.
• If a contractor vehicle must park on the street, the contractor shall be required to take the appropriate safety precautions, including but not limited to, use of cones, a traffic coordinator, etc. Prior approval may be required.
• Any work completed under an hour does not require prior approvals, for example, landscaping, maintenance, dry cleaning, pool cleaning services, delivery vehicles, etc.

ENVIRONMENTAL
• Contractors are responsible for the cleanup of their work areas at the end of each day. The job site shall be kept clean and uncluttered and free of loose debris. A fine will be imposed if the job site’s condition is not addressed after a warning.
• Street pavement must be kept clean during construction, including Right of Ways and leisure trails. Roadways, right of ways, and leisure trails, should be maintained in a way to protect them from construction and open for public use. If damage is observed, CSA or a CSA approved vendor will complete the repairs, and the contractor will be billed for the repair.
• Contractors must dispose of all waste, hazardous materials, debris, etc., in accordance with local regulations, including concrete washout and pool draining.
• It is the responsibility of the contractor to ensure that the dumpster(s) are emptied in a timely fashion and never exceed the full line.
• All dumpsters are to be covered completely with a tarp and secured at the end of each workday.
• Contractors are required to use silt fencing, tree protection, and inlet protection in accordance with the Town of Hilton Head Land Management Ordinance.
• Prohibited activities within wetland buffer:
o Disturbance or removal of landscaping, vegetation, soil
o Dumping debris or materials
o Installation of any new landscaping, including but not limited to, sod, plants, bushes, trees, etc.
o Installation of structures
o Installation of irrigation, lighting, or other aesthetic enhancements

ENFORCEMENT
• Failure to follow these rules or guidelines may result in suspension of work, loss of deposit, and/or additional fines.
• After construction has been completed, any damage resulting from the construction, including damage to streets and leisure trails, must be corrected. The cost of repairs and maintenance for off-site areas damaged during the construction process are the responsibility of the owner. Any area damaged during construction must be returned to its original condition before the request is made for final inspection.
• Repeated violations may lead to the contractor being denied entry into Sea Pines and performing future work within the community.
EMERGENCY
• Contractors can access the community outside regular working hours for urgent repairs if approved by the Sea Pines CSA Director of Safety & Security.

OPEN SPACE
• Contractors are not permitted to store items, vehicles, trash, debris, materials, etc., in Sea Pines CSA Open Space.
• Contractors are not permitted to access Sea Pines CSA Open Space without prior approval.
• If damage is observed on Sea Pines CSA Open Space from a contractor, a mitigation plan will be implemented to restore the area back to its original state. CSA Open Space must be returned to its original condition before the request is made for final inspection.
• Repeated violations may lead to the contractor being denied entry into the Community and from performing future work within the community.

SEA PINES CSA RULES AND REGULATIONS FOR COMMERCIAL CONTRACTORS FINE SCHEDULE

First Offense:
Penalty: Warning issued
Description: The commercial contractor will receive a written warning for the first violation of any rule or regulation in the Sea Pines CSA Rules and Regulations for Commercial Contractors.

Second Offense:
Penalty: $250 fine
Description: If the commercial contractor violates any rule or regulation in the Sea Pines CSA Rules and Regulations for Commercial Contractors a second time, a fine of $250 will be imposed.

Third Offense:
Penalty: $500 fine
Description: If the commercial contractor violates any rule or regulation in the Sea Pines CSA Rules and Regulations for Commercial Contractors a third time, a fine of $500 will be imposed.

Fourth and Final Offense:
Penalty: $1,000 fine
Description: A fourth violation of any rule or regulations in the Sea Pines CSA Rules and Regulations for Commercial Contractors will result in a final fine of $1,000 and may result in revocation of the commercial contractor's permit to gain access into Sea Pines.

NOTE: Repeated violations after the final offense may result in revocation of the commercial contractor’s decal.
This schedule provides a structured escalation in penalties to encourage compliance while allowing an opportunity for correction after the first violation.